will give a monthly financial report at each
Guild meeting. This will be reported in the
Newsletter. She will collect all membership dues
and fees for workshops, keep all records of
monies coming in and going out, have check
signing authority to reimburse members that
submit receipts for funds spent on Guild
business, programs and other expenses, and along
with the Secretary, update annual Guild
memberships. This office is a two-year term.
DIRECTORS will be responsible for arranging
the program for the monthly meetings of the
Guild, coordinate advance notice of programs
with the Newsletter Editor, and coordinate
workshops that may occur during the membership
year. This position will be held by two people.
EDITOR is responsible for the distribution
of the monthly newsletter, which will be mailed
or emailed at least one week prior to the next
Guild meeting. The newsletter will include Guild
meeting time and location, program information,
membership information, the Treasurer’s report,
and any other information pertinent to the
HOSTESS position will be held by two people.
They will be responsible for providing
refreshments 30 minutes prior to each Guild
meeting and making sure the area is cleaned up
after the meeting. They will also be responsible
for coordinating the October Pot Luck dinner.
will be responsible for greeting current and new
members and guests by having them sign in.
She’ll take care of the birthday door prize
drawing, and coordinate any block/fabric
exchanges the Guild may have.
is responsible for maintaining a history of the
Guild activities for future reference to include
pictures and articles.
The WEB MASTER
is responsible for maintaining the Guild’s
website – jacksonquilters.com. This will include
pertinent Guild information and pictures. The
Web Master will have exclusive administrative
rights for the website.
Most business will
be conducted by the President at the beginning
of each Guild meeting. There will be at least
two board meetings during the membership year.
Board members will consist of elected officers
and any standing committee chairpersons. Other
business may be brought up for discussion at
these meetings and, if necessary, taken to the
Guild membership for voting.
Committee will be selected in August. Each
person being considered for office will be
contacted before the Guild membership votes.
Voting of new officers will take place at the
October meeting. Those members attending the
meeting will vote by a show of hands. Those
members shall be considered a quorum.
will be compensated per their fee.
card will be sent to members regarding illness,
death, or birth. A memorial will be sent in
member’s name upon death not to exceed $25.
Guest may attend
up to two meetings without paying dues.
The Guild shall
participate in a bi-annual quilt show allowing
active members of the Guild to showcase their
A monetary gift
will be donated to the facility allowing us to
hold Guild meetings and workshops.
As a non-profit
organization, Jackson Quilters will make and
donate quilts to charitable organizations as